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Coaches & Managers

Coaches & Managers

All coaches and team managers must renew their membership in RugbyConnect for the 2022/23 season. Please do so by clicking here and finding your club; https://rugbyconnect.irfu.ie/ or using the renewal email you will have received or logging into your account on https://sportsmanager.ie/sportlomo/users/login

Access to manage team sheets and Panels, and the links to complete safeguarding if required is also all available from your personal account using the following link: https://sportsmanager.ie/sportlomo/users/login

*Please note renewals and new registrations are not available until your club has made them available on the above link. Contact your club if there is no memberships available in your club.

Video Guide on Managing the Panel from your Public User Account: https://www.loom.com/share/0c72e0c66c914989b0f392ae92e4799a

Video Guide on Managing team sheets from your public user account: https://www.loom.com/share/24cc542a975a44b788aa77f91d2a8857

Video Guide on how to complete you attendance requests in the system: https://www.loom.com/share/b31c1f991e2e450d8913428cd2bb61a0

Please search your email accounts (work, personal etc.) for ‘Sportlomo’. You should find your registration email or a renewal reminder email from the system in the email account you have used previously. If you no longer have access to the email account – you will have to ask someone in your club to request an email account change for your address. They will let you know when this has been completed.

To log into your account at any time to amend or edit your details you can use the following link: https://irfu.sportsmanager.ie/sportlomo/users/login

Some details can only be amended by your branch, such as Date of Birth and IRFU ID number.

All your details stored in our system is secure and follow the IRFU data provisions: https://www.irishrugby.ie/privacy/

Proof of age identification documents stored in the system will be removed and deleted bi-annually (Mid and end of season) Each form has been carefully designed with GDPR in mind, to ask the minimum amount of questions we need to govern the game and competitions whilst also requesting a number of pertinent Terms and Conditions are agreed to.

RugbyConnect will automatically generate a new IRFU for each person if a record ‘match’ was not found for the player by the club. If you are renewing your membership you should retain your number from last year, if the system did generate a new IRFU ID, there is likely a duplicate record. Please flag this with someone in your club.

Over the last two seasons many players registered in error multiple times. This has happened for various reasons; the player did so in error, perhaps a player and a parent registered the same person, the player did not complete the transfer correctly etc.

We are endeavouring this season to ensure that the number of duplicates are reduced. If you think you have already completed a registration, please do not continue and let someone in your club know you received this message. There may be cases where the system is detecting a duplicate, but it might not be (i.e. players with the same names and DOB’S).

All duplicates uncovered this season will go to the branch for approval which will delay your registration.

Yes, all coaches should be registered and assigned to their panels in team sheet panels. From next season onwards your Club Support Scheme will be drawn from this information.

 

Once a coach is assigned to a panel, they will be able to manage their squad from their own RugbyConnect account they do not need to use the club administration login. This important for GDPR purposes as it limits a coach having access to all member data in a club.

A coach will also need to be in the system in order to complete their safeguarding which is processed solely through RugbyConnect.

Safeguarding has been live in the system since the 20/21 season. Separate guides and training will be available from your Club Welfare Officer.

In ‘credentials’ you will see your education history. Credentials and qualifications are brought over from our education system Gainline, if you are not signed up with the same name and email in both systems there will be omissions. If you are missing any credentials please raise this with your club.

All transfers are now completed in the system, therefore you have to be registered in the system with your old club in order for a transfer to be completed. Either your new club or your old club can request the transfer. Once either has initiated the transfer you will get an email to indicate this and be prompted to log into the system to accept the transfer.

Please note the transfer is not fully completed until you log in through the system and sign up for your new club.

Please review the transfer video above before completing a transfer:

 

Players should not just register with their new club, using their link – this will not complete they transfer correctly.

Please ensure players ‘complete’ the registration and do not start a new registration. 

Dual and loan player requirements are now all live in RugbyConnect. The player should be registered in their ‘home’ club and then as per previous seasons the dual and loan status is requested through your province (IRFU for AIL). The status will be added to the players RugbyConnect Account, and the loan / dual club will now be able to view the players details.

All youths in a club must upload a picture to their account each season, which must be approved each season.

This photograph will be used on the eteam sheets, and as proof of identify of the player at games.

 

 

 

 

 

 

Are there any guidelines for the photograph?

The photograph uploaded should be like those that were previously submitted to the province for the youth cards;

  • It should be a passport style photo with head and shoulders in view
  • It should have a white background
  • No caps / hats / scarf / covid masks
  • Using the phone to register, it will allow to take and upload a selfie/rotate camera. Please be aware large photo images will not upload, if you can limit the size to 2mg the photo will save with no issues.

Yes, although we are aware that this is a cumbersome process, this is best practice in terms of GDPR, as your panels for the new season can only be created with members who have signed up and registered or renewed for the upcoming season, agreeing to all the terms and conditions for that season.

Yes, RugbyConnect has the ability to schedule, track and record attendance for sessions and games. Once a player is registered, the coach can add them to sessions, and request them to mark their attendance prior. There is a separate user guide and video available above

The person will have to choose to sign up with one of the forms. E.g. Player. If they then want to add the coach role, they need to log into their Sportlomo account, on their ‘Home’ page they can select ‘Upgrade / Add Category’. From here they will add the coach form and be presented with any additional questions from the coach form that were not captured in the player form. Similarly, if they had originally signed up as a coach, they would select ‘Upgrade / Add Category’, and add the ‘Player form’.

The player is likely still ‘awaiting approval’. Your club administrator needs to approve you before your coach will be able to see you in the system. Please contact your club administrator.

This has most likely been caused by an error in the database, please contact your province:

Connacht Clubs: zoe.langsdale@connachtrugby.ie

Leinster Clubs: carol.maybury@leinsterrugby.ie

Munster Clubs: Bernadettelinnane@munsterrugby.ie

Ulster Clubs: rugbyconnect@ulsterrugby.com

The IRFU and the Provinces have no involvement in club payments, any questions regarding club payments should be raised in your club.