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Job Vacancy: Executive Assistant Marketing Department

Job Vacancy: Executive Assistant Marketing Department

The IRFU are now inviting applications for the position of Executive Assistant in the Marketing Department. The successful candidate will support the IRFU Commercial and Marketing Department and assist the IRFU Commercial and Marketing Director.

This job is full of variety and you will need to be flexible, enthusiastic and able to turn your hand to a multitude of tasks. Extra hours may be required during busy periods of the season or campaign deadlines.

This position is being offered on a 2-year fixed-term, full-time basis and will be based in our offices on Lansdowne Road.

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To apply, please email your CV and a cover letter of no longer than 1 page to Linda Murphy, HR Business Partner at recruitment@irfu.ie.

Please note that the closing date for applications is strictly 2pm on Friday, May 12, 2017, with interviews scheduled to take place on Monday, May 15, 2017.

The IRFU is an equal opportunities employer.

EXECUTIVE ASSISTANT – IRFU MARKETING DEPARTMENT

JOB TITLE:

Executive Assistant, Marketing Department (IRFU)

PURPOSE OF POSITION:

Supporting the IRFU Commercial and Marketing Department and assisting the IRFU Commercial and Marketing Director. This job is full of variety and you will need to be flexible, enthusiastic and able to turn your hand to a multitude of tasks. Extra hours may be required during busy periods of the season or campaign deadlines.

REPORTING RELATIONSHIPS:

– Director of Commercial & Marketing
– Marketing & Sponsorship Brand Manager
– Assistant Brand Manager
– Digital Marketing & Customer Relationship Manager

WORKING RELATIONSHIPS:

– Media Officer
– Media & Communications Officer
– Finance Department
– Team Services Department
– Ticket Office
– Rugby Department
– IRFU sponsors, partners & suppliers
– All IRFU Staff

IDEAL CANDIDATE’S KEY QUALITIES:

Essential –

– 2 years’ experience in an administration or executive assistant role
– Excellent teamwork skills
– Excellent organisational skills
– Excellent communication skills
– Excellent MS Office (Outlook, Word, Excel, and PowerPoint)
– Ability to work on own initiative

Desirable –

– Previous experience in marketing, event management and/or customer relations role
– Experience with minute taking
– Experience booking corporate travel and accommodation

RESPONSIBILITIES:

– Assisting the Marketing & Sponsorship Manager, Assistant Brand Manager and Digital Marketing & Customer Relationship Manager
– Overseeing and ensuring the correct departmental financial information for year-end and monthly budgets
– Raising and managing all departmental POs and invoicing in conjunction with the Finance department
– Coordinate with suppliers and organise merchandise ordering and IRFU corporate gift wear
– Keep record of all signed merchandise and its distribution
– Manage & oversee the Commercial & Marketing Director’s diary and meeting arrangements
– Manage charity requests and donations
– Manage all marketing initiative competition winners
– Manage sponsor match day hospitality requirements
– Keeping record of all marketing department match day ticketing requirements
– Organise, coordinate and supervise match day mascots
– Keep record and maintain a weekly document on all current department work in progress (Traffic Plan)
– Take minutes at meetings and keep record of them to ensure there is an effective paper trail within the department
– Organise and manage all travel, accommodation and hospitality requirements for the department
– Filing